Project management in Microsoft Project

Purpose

Microsoft Project is a project management software that helps organizations plan, execute, and deliver projects within budget and on schedule. It is designed to assist project managers in defining and organizing work, estimating resources and duration, creating schedules, and tracking progress.

The general purpose of Microsoft Project is to provide a tool for project managers and team members to manage projects effectively and efficiently. It can be used to create project plans, assign tasks to team members, track progress, and manage resources. Microsoft Project also includes features for managing budgets, analyzing project data, and collaborating with team members and stakeholders.

Overall, the purpose of Microsoft Project is to help organizations plan and execute projects in a way that is aligned with their goals and objectives, while also being mindful of time and resource constraints. It can be used in a variety of industries and settings, including construction, manufacturing, software development, and event planning.

Duration: 5 Days

Target Audience

Project Managers

Business Analysts

Project Coordinators

Marketers

Professionals involved in planning, tracking, and reporting on projects.

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Course Objectives

  1. To provide an overview of the project management process and introduce the concepts and tools used in project management.
  2. To teach learners how to create a new project file in Microsoft Project and set up project information, calendars, and resources.
  3. To help learners develop a work breakdown structure (WBS) and create a project schedule that includes task duration and effort estimates and resource assignments.
  4. To teach learners how to track project progress, manage changes to the project plan, and communicate with stakeholders in Microsoft Project.
  5. To show learners how to complete project deliverables, obtain stakeholder acceptance, close out project contracts, and archive project documents in Microsoft Project.
  6. To introduce learners to advanced topics in Microsoft Project, such as using custom fields and views, managing multiple projects with the Project Server, collaborating on projects with Project Web App, and using Project Professional with Project Online.

Program Outline

Topic 1: Introduction to Microsoft Project

  • Overview of the project management process
  • Introduction to Microsoft Project and its features
  • Navigating the Microsoft Project interface

Topic 2: Setting up a project in Microsoft Project

  • Creating a new project file
  • Defining project information
  • Setting up calendars and working times
  • Setting up resources

Topic 3: Planning a project

  • Developing a work breakdown structure (WBS)
  • Estimating task duration and effort
  • Developing a project schedule
  • Assigning resources to tasks
  • Managing risks and issues

Topic 4: Executing and controlling a project

  • Updating task progress and resource assignments
  • Tracking project progress
  • Managing changes to the project plan
  • Communicating with stakeholders
  • Providing status reports

Topic 5: Closing a project

  • Completing project deliverables
  • Obtaining stakeholder acceptance
  • Closing out project contracts
  • Archiving project documents

Topic 6: Advanced topics in Microsoft Project

  • Using custom fields and views
  • Managing multiple projects with the Project Server
  • Collaborating on projects with Project Web App
  • Using Project Professional with Project Online