A Conducting Meetings and Taking Minutes course is a type of educational program that focuses on teaching students the skills and knowledge necessary to effectively conduct and document meetings. The course may cover a variety of topics, such as planning and preparation, agenda creation, facilitation techniques, effective communication, and minute-taking. The course may also include practice sessions, giving students the opportunity to apply their knowledge and skills in a simulated meeting setting. The goal of the course is to help students develop the skills and confidence needed to conduct productive meetings and create accurate and comprehensive meeting minutes.
Objectives
- Learn how to plan and prepare for a meeting effectively, including agenda creation and setting clear objectives
- Develop skills in facilitating meetings, including managing participants, leading discussions and maintaining focus on the agenda
- Enhance communication and interpersonal skills to lead and motivate teams and participants
- Learn how to take accurate, comprehensive and objective minutes of a meeting
- Learn the best practices and legal requirements of minute taking
- Understand the importance of meeting follow-up and action items
- Learn how to use technology and tools to aid in meetings and minutes taking
- Understand the various types of meetings and the appropriate protocols for each
- Develop the ability to analyze and solve problems that may arise during a meeting
- Understand the importance of meeting ethics and cultural sensitivity.
Duration: 5 Days
 Target Audience
The target audience for information on conducting meetings and taking minutes would typically be people in positions such as administrative assistants, executive assistants, office managers, or other roles that involve scheduling and organizing meetings, as well as individuals who are responsible for recording the proceedings and decisions of those meetings. This information may also be useful for anyone who participates in meetings and wants to ensure that they are run efficiently and effectively.
ÂCourse Outline
- Introduction to Meetings: Types of meetings, the purpose of meetings, and how to plan and prepare for a successful meeting.
- Meeting Logistics: Setting a date and time, selecting a location, inviting attendees, and creating an agenda.
- Facilitation Techniques: How to effectively lead a meeting, including managing participation and keeping the meeting on track.
- Decision Making: Techniques for effective decision making in a meeting setting, including brainstorming, prioritization, and problem-solving.
- Taking Minutes: The purpose and importance of taking minutes, how to record accurate and complete notes, and best practices for disseminating minutes to attendees.
- Action Item Tracking: How to track and follow up on action items assigned during the meeting.
- Meeting Evaluation: How to evaluate the effectiveness of a meeting, including measuring results and identifying areas for improvement.
- Virtual Meetings: Best practices for conducting virtual meetings, including technology considerations and maintaining engagement.
- Cultural and diversity considerations when conducting meetings.
- Conclusion and wrap up, including a final evaluation and assessment.