Time Management, Prioritizing, and Delegation

Effective time management is fundamental to productivity and job satisfaction. This program empowers participants to master their workload by identifying priorities, managing distractions, and delegating appropriately. The course provides practical tools to enhance efficiency, reduce stress, and achieve both personal and organizational goals through smarter work strategies.

HOW YOU BENEFIT

• Discover how to plan your day based on priorities and value-added tasks.
• Learn techniques for eliminating time-wasters and managing interruptions.
• Apply goal-setting frameworks like SMART and the Eisenhower Matrix.
• Master delegation by identifying the right tasks and the right people.
• Build routines that foster focus, accountability, and work-life balance.
• Improve your decision-making around competing demands.
• Gain control over your schedule and increase productivity.

WHO SHOULD ATTEND

• Professionals at all levels seeking to optimize their workflow.
• New managers and supervisors learning to balance team and individual responsibilities.
• Project managers, administrators, and coordinators.
• Entrepreneurs and business owners.
• Anyone struggling with procrastination or overcommitment.

DURATION

3 Days

Module 1: Understanding Time Management Fundamentals

• Time as a finite resource: opportunity cost
• The cost of poor time management
• Key time management mindsets

Module 2: Identifying and Eliminating Time Wasters

• Common time wasters (emails, meetings, social distractions)
• Diagnosing your time use with time tracking
• Using Pareto Principle (80/20 Rule) for effectiveness

Module 3: Prioritizing Tasks Effectively

• Urgent vs. important (Eisenhower Matrix)
• ABCDE method for task ranking
• Aligning priorities with organizational goals

Module 4: Planning and Scheduling Techniques

• Daily/weekly planning routines
• Task batching and time blocking
• Using planners, calendars, and digital tools

Module 5: Managing Procrastination

• Root causes of procrastination (perfectionism, fear, overload)
• Five-second rule and other cognitive tricks
• Reward systems and accountability partners

Module 6: Delegation Skills for Leaders

• What, when, and to whom to delegate
• Levels of delegation and authority transfer
• Follow-up, trust, and feedback in delegation

Module 7: Managing Email and Meeting Overload

• Inbox zero and email categorization
• Purpose-driven meeting design
• Time-boxing meetings and using agendas effectively

Module 8: Balancing Multiple Projects and Roles

• Creating a personal task matrix
• Managing competing demands and stakeholders
• Load balancing across a team

Module 9: Managing Stress and Deadlines

• Recognizing symptoms of time-induced stress
• Time buffers and energy management
• Breathing, reflection, and wellness strategies

Module 10: Sustaining Productivity Habits

• Creating habit loops for time discipline
• Regular reviews and course correction
• Leveraging technology and accountability